How much time did it take you to find that important file? If you are reading this my guess is that it took you longer than it should have.
Digital Documents are how we all survive today. So why are they so difficult to find?
Today the average office will scan in 50% more documents than they print. That means that if you print 100 documents each day you are scanning 200. Why does this matter? That answer is very simple. Find document number 1 from your scans today. Is everything in one folder named something like doc156055202106111154842? Don’t worry you are not alone, there are many out there that have the same challenge. My question is why do we continue to live in a world where what if I could just type the subject of that document in a search bar? Or why does it take 20 or even 30 minutes to find the file I am looking for?? Or my personal favorite what did I name it???
I have amazing news for you you do not have to do this anymore. Today’s technology allows you to do more than ever with the equipment you already have. The modern Multi-Function Printer or Copier can name documents, recognize them and deliver those same scanned files to the correct folder, person, or email. Whether it is barcodes, forms, or name recognition modern OCR built into your Copier can do it all.
As a refresh, OCR stands for Optical Character Recognition. The short answer is your MFP or Copier can read your document and learn where it needs to go. Or use the information contained in that scan file to name and route the document to a file destination. That’s it is really that simple.
Take a look at the short video and you will see that document recovery, automated routing whatever you want to call it is as easy as 1.2.3.